Quick Reference Handbook

11.1 High-Frequency Shortcut Summary (Windows)

Font and Basic Formatting

Function	Windows Shortcut	Function	Windows Shortcut
Bold	Ctrl+B	Strikethrough	Ctrl+Shift+X
Italic	Ctrl+I	Subscript	Ctrl+=
Underline	Ctrl+U	Superscript	Ctrl+Shift++
Change Case	Shift+F3	Clear Formatting	Ctrl+Spacebar

Paragraph and Alignment

Function	Shortcut
Left Align	Ctrl+L
Center	Ctrl+E
Right Align	Ctrl+R
Justify	Ctrl+J
Distribute	Ctrl+Shift+J

Style Application

Function	Shortcut
Apply Heading 1	Ctrl+Alt+1
Apply Heading 2	Ctrl+Alt+2
Apply Heading 3	Ctrl+Alt+3
Apply Normal	Ctrl+Shift+N
Open Styles Pane	Alt+Ctrl+Shift+S

Common Operations

Function	Shortcut
Find	Ctrl+F
Replace	Ctrl+H
Spell Check	F7
Insert Page Break	Ctrl+Enter
Save	Ctrl+S
Print	Ctrl+P
Undo	Ctrl+Z
Redo	Ctrl+Y

11.2 Frequently Asked Questions (FAQ)

Q1: Why didn’t some headings update after modifying the heading style?

A: These headings might not have styles applied but were manually formatted.

• Check: Select heading → See if a style is highlighted in Styles pane
• Fix: Select heading → Apply corresponding style

Q2: Page numbers suddenly jump from 10 to 20, what to do?

A: Might have inserted page breaks or section breaks.

• Turn on “Show nonprinting characters” (Ctrl+*) to view
• Find the break and delete, or keep and adjust as needed

Q3: Tables display messily across pages, how to fix?

A:

1. Right-click table → “Table Properties”
2. “Row” tab → Check “Allow row to break across pages”
3. If still problematic, adjust row height or font size

Q4: Why can’t Word open WPS files? Or vice versa?

A: Might be format incompatibility.

• Solution: After opening in WPS → “File” → “Save As” → Select “.docx” format

Q5: TOC shows wrong or incomplete titles, what to do?

A: TOC usually needs updating.

1. Right-click TOC → “Update Field” (Word) or “Update Table of Contents” (WPS)
2. Select “Update entire table”

11.3 Typesetting Specification Quick Reference

Chinese Academic Document Specifications

Element	Specification
Thesis Title	16pt, Heiti, bold, centered
Chapter Title (Level 1)	14pt, Heiti, bold, left
Section Title (Level 2)	12pt, Heiti, bold
Subsection Title (Level 3)	11pt, Heiti, not bold
Body	11pt, Songti, justified, 1.5x line spacing
Page Numbers	10pt, right aligned
Footnotes	9pt, Songti

English Academic Document Specifications (APA 7th Edition)

Element	Specification
Title	Times New Roman, 12pt
Body	Times New Roman, 12pt, double spacing
Page Numbers	Top right, 5 spaces from right edge
Margins	1 inch (2.54cm) all around
Paragraph Indent	First line 0.5 inches

Golden Rules of Typesetting

1. Consistency: Same content types use same formatting
2. Clear Hierarchy: Show heading levels through font sizes
3. Appropriate Whitespace: Adequate line and paragraph spacing increase readability
4. Color Restraint: No more than 3 colors in document
5. Scannability: Use bullet points instead of paragraphs

11.4 Typesetting Performance Benchmarks

Beginner (Completed Parts 1-2)

• ✅ Can properly set fonts, sizes, paragraphs
• ✅ Can create simple styles and apply them
• ✅ Can create bulleted lists
• Time: 5000-word document takes 2-3 hours

Intermediate (Completed Parts 2-3)

• ✅ Can establish complete style system
• ✅ Can generate automatic TOC
• ✅ Can set complex sections (different headers, page numbers)
• ✅ Can do image-text mixing and SmartArt
• Time: 5000-word document takes 40-60 minutes

Expert (Completed All Content)

• ✅ Can design enterprise-level typesetting systems and templates
• ✅ Can quickly handle any complex typesetting needs
• ✅ Can create batch documents with automatic formatting
• Time: 5000-word document takes 20-30 minutes

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Congratulations! You have completed the Word/WPS Typesetting Complete Tutorial.

Now, you can:

1. Review previous chapters to consolidate knowledge
2. Practice with a real document
3. Create your own template library to improve work efficiency

Wishing you success on your typesetting journey!